Privacy Policy
Last Updated: May 2026
1. Introduction
This Privacy Policy explains how we collect, use, and protect personal data, and outlines your rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Who We Are (Data Controller)
Hucknall Business Club ("we", "us", or "our") is a UK-based networking organisation.
For the purposes of UK data protection law, we are the data controller responsible for your personal data.
Contact Details:
Email: hucknallbusinessclub@gmail.co.uk
3. What Data We Collect
We may collect and process the following categories of personal data:
- Identity & Contact Data: Name, email address, phone number, business name, and other contact details you choose to provide
- Marketing/Communication Data: Your preferences for receiving communications and participating in club updates
- Technical Data: IP address, browser type, and website usage data
- Media Data: Photographs and video recordings taken at events, where applicable
Users are responsible for ensuring that the personal data they provide is accurate and kept up to date.
Where certain data is required to participate in club activities or member areas, failure to provide this information may mean we are unable to include you in those areas.
4. How We Collect Your Data
We collect personal data through:
- Website forms, including contact or enquiry forms
- Direct communication by email, phone, WhatsApp, Facebook, LinkedIn, or other communication channels
- Information you submit for inclusion in member areas, group listings, or club materials
- Surveys, polls, or feedback forms
- Printed forms or offline data collection
- Attendance at club meetings, networking sessions, or events
5. How We Use Your Data (Legal Basis)
We process personal data under the following lawful bases:
- Consent
To include information you choose to submit in member areas, group communications, or other club-related materials - Legitimate Interests
To manage the club, respond to enquiries, communicate relevant updates, organise club activities, and improve how the club operates
6. Club Communications
Hucknall Business Club does not operate a mailing list.
Club communications are mainly shared through:
- Our WhatsApp group
- Our Facebook page
- Our LinkedIn page
You are in control of the information you choose to share through these channels. You can leave the WhatsApp group, unfollow our social media pages, or ask us to remove details you have submitted at any time.
7. Third-Party Services & Integrations
We use third-party providers to operate our website and communications, including:
- Facebook – social media page and communications
- LinkedIn – social media page and communications
- Google Fonts – website typography
- Google Maps – location services
These services may collect technical data such as IP address and interaction data, and may support communication, content delivery, and website functionality.
8. Events, Services & Media
Where relevant:
- Names may be included on attendee lists, member areas, or club materials where you have provided this information
- Photographs and videos may be taken for promotional purposes
These may be used in:
- Social media
- Website content
- Marketing or club materials
If you prefer not to be photographed or recorded, please inform us at the event or contact us in advance.
9. Data Sharing & Disclosure
We do not sell personal data.
We may share personal data with trusted service providers where necessary to operate the club, website, or communication channels.
We may also disclose personal data where required to:
- Comply with legal obligations
- Respond to lawful requests from authorities
- Protect our rights, members, visitors, or others
10. Data Retention
We retain personal data only as long as necessary:
- Contact Data: For as long as you remain involved with the club or until you ask us to remove it
- Communication Data: For as long as needed to manage club communications
- Media Data: Until it is no longer required, or until removal is requested where reasonable
- Member Area Information: Until you ask us to update or remove it
11. Data Security
We implement appropriate technical and organisational measures to protect personal data.
This includes:
- Restricted access to authorised individuals
- Secure systems and processes
- Appropriate data handling procedures
While we take appropriate steps, no system is completely secure. We maintain procedures to detect and respond to personal data breaches.
Users are encouraged to take appropriate steps to protect their own information, especially when sharing information in group or social media environments.
12. Your Legal Rights
Under UK GDPR, you have the right to:
- Access your personal data
- Request correction of inaccurate data
- Request the removal of your data
- Object to processing
- Withdraw consent
You have the right to lodge a complaint with the Information Commissioner’s Office (ICO).
We encourage you to contact us first so we can resolve any concerns.
13. Member Area Information & Removal Requests
Information included in member areas is user-submitted.
You are in control of the information you choose to provide. You may ask us to update, correct, or remove your details from member areas at any time by contacting us at:
hucknallbusinessclub@gmail.co.uk
We will respond within one calendar month, subject to legal obligations.
14. Children’s Data
This website is not intended for children under 16.
We do not knowingly collect personal data from children.
15. Third-Party Links
Our website may contain links to third-party websites.
We are not responsible for the privacy practices or content of those external sites.
16. Cookies & Tracking Technologies
We may use cookies and similar technologies, including those provided by:
- Google services, including Fonts and Maps
These technologies support website functionality, communication, and content delivery.
Full details are provided in our separate Cookie Policy.
17. Changes to This Policy
We may update this Privacy Policy to reflect changes in legal requirements or how we operate.
Updates will be published on this page.
18. Contact
For questions about this Privacy Policy or your personal data:
